What is the annual canvass?
Every year, we are required by law to conduct an annual canvass to make sure the electoral register is up to date. The purpose of the canvass is to identify everyone who should be on the electoral register.
The way the annual canvass is carried out has changed this year following the introduction of new legislation by the Government.
In June, data from the electoral register was sent to Central Government to match against their records. If all data for a property matched, a Canvass Communication A (CCA) form was sent which asked for details to be checked. If all details were still correct a response was not required. However, if changes were needed a response was required.
If some or all records for a property did not match, then a Canvass Form (CF) was sent. A response to this form was required.
If you did not respond to CF, you will have received a reminder in August. This is the Canvass Communication B (CCB) form. This requires a response.
Household visits to non-responding properties
If a non-matching property receives a form which requires a response and does not respond after two attempts at communication (which may also take the form of text or email communications), you will either receive a visit from a canvasser or a telephone call from a member of our staff asking you to provide the information required. Visits may take place in the evenings and weekends as well as during weekdays.
All canvassers will carry photographic ID and will be happy to show it to you. Any visits usually take place between late September – early November.
To avoid a visit or a telephone call, please respond to your canvass communication (CF, CCB, email or text communication) immediately. Your form will show you all the different ways on how to respond, but the easiest way to respond is online. You will need the two part security code printed on letter to complete. Other methods detailing how to respond are shown on the letter.
If you have any queries regarding how to respond to the communications please contact Electoral Services who will be happy to assist.
Service and anonymous voters
Please note that service voter details and any anonymous registrations will not appear on annual canvass communications. However, this does not mean that you are not registered. Please contact Electoral Services to check before making any response to your canvass communication, to avoid unnecessary duplicate registrations or any delay in responding which would result in a visit to your property.